Receptionist/Administration

*Job Overview*

The Receptionist is responsible for overseeing the day-to-day front desk operations of the law firm, serving as the first point of contact for most clients and all visitors while providing essential administrative support to ensure the efficient operation of the office.

*Duties*

* Greet and assist clients, visitors, and other legal professionals in a professional and welcoming manner.
* Answer, screen, and direct incoming telephone calls and manage general email inquiries.
* Manage boardroom bookings.
* Receive, sort, distribute, and prepare incoming and outgoing mail and courier packages.
* Maintain the reception area and ensure a professional office environment.
* Assist with overflow such as opening client files, printing and organizing disclosure packages, closing files.
* Coordinate couriers, process deliveries, and arrange document drop-offs.
* Provide administrative support to lawyers, paralegals, and legal assistants as required.
* Handle confidential and sensitive client information with discretion.
* Monitor office supplies and assist with general office administration.

\*Confidentiality\*

This roll requires anyone who accepts this roll to maintain strict confidentiality and discretion when handling client information, communications, legal documents and all firm matters.

*Requirements*
Required: Practical computer skills, clear communication, organization, accurate data entry, typing, filing, and courteous customer service support.

Preferred: Office, clerical, or administrative experience; familiarity with Microsoft Office, and multi-line phone systems; and customer service experience.

Expected hours: 40.0 per week

Work Location: In person